Sep 18, 2024 27 min read Email Marketing

130+ Best Email Sign Offs that Stand Out

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333 billion emails are sent and received every day. Most of these emails use the same basic sign-offs, like 'regards' and 'thanks.' However, if you want to add some personality to your email and make recipients feel it was thoughtfully written, choosing the right email sign-off is key.

In this article, we’ve listed a variety of email sign-offs for different use cases, from formal to semi-formal to cold emails and more.

What is an Email Sign Off?

An email sign-off is the closing line you use at the end of an email to wrap up your message before your name. It helps to conclude the conversation politely and professionally.

Example:

"Best regards,

[Your Name]"

This simple phrase shows respect and signals the end of the email in a courteous manner.

What is the Best Way to End an Email?

The best way to end an email is with a polite and professional sign-off that matches the tone of your message and your relationship with the recipient. A well-chosen sign-off leaves a positive impression, reinforces your message, and maintains professionalism.

Common Sign-Offs:

“Best regards,” – Polite and neutral, suitable for most situations.
“Thank you,” – Expresses gratitude, ideal when you’re asking for something.
“Sincerely,” – Formal and respectful, great for business communication.

Importance of Email Sign-Offs: Email sign-offs are important because they provide closure to your message and set the tone for future interactions. They convey your level of professionalism, respect, and consideration for the recipient.

Whether you're thanking someone, making a request, or simply maintaining a professional relationship, the right sign-off can strengthen your communication.

Choosing an appropriate sign-off ensures your message is received well and leaves a lasting, positive impression.

130 Best Email Sign Offs for Various Contexts

The tone of your message and your relationship with the recipient are crucial for choosing the right email sign-off because they set the context for how your message will be received. A sign-off that matches the tone and relationship ensures that your email is perceived as appropriate, respectful, and professional.

Here’re different ways to sign off your emails.

Very Formal Email Sign Offs

Very formal email sign-offs are appropriate when you are communicating in a professional or official capacity, especially in situations where you need to convey respect, seriousness, and professionalism.

When to Use Very Formal Sign-Offs:

Correspondence with high-level executives (e.g., CEOs, government officials, or board members).
Formal business proposals or requests.
Legal or official communication.
First-time emails to someone you don't know well, especially in a business context.
Job applications or cover letters.
Academic or scholarly communication with professors or institutions.
Diplomatic or cross-cultural communication, where formality is expected.

Examples of Very Formal Email Sign-Offs:

1. Sincerely,

A classic and widely used sign-off in formal communication, conveying respect and seriousness.

2. Yours sincerely,

Common in British English, used when you know the recipient’s name.

3. Yours faithfully,

Used when addressing someone without knowing their name, especially in British English.

4. Respectfully,

Conveys a high level of respect and is often used in very formal or hierarchical situations.

5. Respectfully yours,

An extended version of “Respectfully,” adding an extra layer of formality.

6. Yours truly,

Similar to “Sincerely,” but slightly more formal, often used in legal or official contexts.

7. With deepest respect,

Used in situations where utmost respect is necessary, often in communication with dignitaries or in solemn contexts.

8. Kind regards,

A formal, yet warm, closing that is still very professional.

9. With kind regards,

A slightly more formal variation of “Kind regards,” adding an element of warmth while maintaining professionalism.

10. Cordially,

Formal yet friendly, suitable for polite business communication.

11. With all due respect,

Often used in sensitive or hierarchical communication to show deference.

12. Yours respectfully,

A combination of respect and formality, often used in official correspondence.

13. With best regards,

Formal, yet a bit more personable, suitable for professional relationships.

14. I remain, yours faithfully,

A very traditional and formal closing, often used in legal or diplomatic correspondence.

15. Yours in service,

Conveys a sense of duty or service, suitable for official or hierarchical communications.

Using a very formal sign-off is important when you need to ensure that your communication is perceived as serious, respectful, and professional, particularly in contexts where the relationship with the recipient is formal or hierarchical.

Semi-Formal Email Sign Offs

Semi-formal email sign-offs are appropriate in situations where you need to maintain professionalism but can also be slightly more personable and relaxed. These sign-offs strike a balance between formality and friendliness, making them suitable for a wide range of professional scenarios.

When to Use Semi-Formal Sign-Offs:

Regular communication with colleagues or team members.
Emails to clients or partners with whom you have an ongoing relationship.
Follow-ups or reminders in a professional setting.
Communications with someone you’ve met before but need to maintain a professional tone.
Networking emails where you want to be polite but not overly formal.
Customer service emails that require a polite and professional tone without being too stiff.
Invitations to professional events or meetings.

Examples of Semi-Formal Email Sign-Offs:

16. Best regards,

Polite and professional, suitable for almost any situation.

17. Regards,

A slightly more straightforward and neutral closing.

18. Kind regards,

Friendly yet professional, with a touch of warmth.

19. Warm regards,

Adds a bit more friendliness while still being professional.

20. Best,

Short and to the point, versatile for many contexts.

21. With best regards,

A more detailed version of “Best regards,” suitable for more formal situations.

22. Thank you,

Appropriate when you want to express gratitude while keeping the tone professional.

23. Thanks,

Slightly more casual than “Thank you,” but still professional.

24. Many thanks,

Shows appreciation in a warm yet professional manner.

25. Best wishes,

Friendly and slightly less formal, good for familiar professional contacts.

26. All the best,

A warm closing that’s still professional, often used in ongoing relationships.

27. Warmest regards,

More personable, yet maintains professionalism.

28. Looking forward to your response,

A bit more formal, suitable when you’re expecting a reply.

29. With appreciation,

Shows gratitude in a professional tone.

30. With thanks,

Combines gratitude with professionalism, suitable for client or colleague communication.

31. Cheers,

Friendly and casual, appropriate in semi-formal communication with colleagues or familiar contacts.

32. Take care,

Warm and considerate, good for familiar professional contacts.

33. Talk soon,

Casual and friendly, indicating ongoing communication.

34. Best regards,

A classic, safe choice for semi-formal communication.

35. Thanks again,

Expresses continued gratitude, ideal for follow-up emails.

When Not to Use Semi-Formal Sign-Offs:

When emailing senior executives or officials, where a very formal tone is required.
In initial emails to people you’ve never met, where first impressions are crucial.
In legal or official communication where strict formality is expected.

Semi-formal sign-offs are great for maintaining a professional tone while also building rapport and being approachable. They allow you to connect with your recipient on a more personal level without sacrificing professionalism.

Casual Email Sign Offs

Casual email sign-offs are phrases that provide a friendly and relaxed way to close an email. They can help set a tone of approachability and camaraderie, often used when you have a comfortable or informal relationship with the recipient.

When to Use Casual Email Sign-offs

When emailing colleagues, friends, or acquaintances with whom you have a casual relationship.
Within teams or workplaces that have a more laid-back culture.
Informal sign-offs are common in startups, media, or creative sectors where a relaxed tone is encouraged.
Emails that are less formal or not dealing with serious matters, such as a check-in or update.

Examples of Casual Email Sign-Offs:

36. Cheers,

This is a versatile sign-off for friendly and informal communications. It’s great when emailing colleagues you have a friendly rapport with, or for wrapping up non-urgent conversations.

37. Best,

Simple and to the point, "Best" strikes a balance between professional and casual. It’s great for semi-formal workplace emails where you still want to maintain some warmth.

38. Talk soon,

Ideal for conversations where you expect to follow up or keep in touch. It’s often used in friendly professional relationships or with colleagues.

39. Take care,

Use this with someone you’re familiar with or want to convey a caring, thoughtful vibe. It’s best for friendly work relationships, acquaintances, or even clients in more casual settings.

40. Later,

This one is quite casual and should be used only with close colleagues or friends. It works well for internal emails or for informal exchanges.

41. Warmly,

Slightly more formal but still relaxed, "Warmly" is ideal when you want to be kind and polite but not overly professional. It’s great for external partners, clients, or people you’re close to at work.

42. Catch you later,

For informal conversations with coworkers or friends. This sign-off works when you’re wrapping up a casual conversation or task.

43. All the best,

This is a nice option for semi-formal situations when you want to be kind but keep it professional. It’s appropriate for clients or partners when you have a good relationship.

44. Have a great day,

Use this with someone you’re comfortable with, whether it’s a coworker or an external client you know fairly well. It conveys positivity and warmth.

45. Stay awesome,

This is very casual and playful, so use it with colleagues or friends you have a fun relationship with. It can add some personality to an email, but should be avoided in formal settings.

46. Peace,

Extremely informal, this is best reserved for friends or colleagues you know very well. It can add a laid-back, casual tone to your message.

47. Looking forward to hearing from you,

A bit more formal but still casual, this is useful when you’re expecting a reply. It works well in semi-formal business settings when corresponding with clients or partners.

48. Thanks so much,

When you want to show gratitude without being too formal. It’s ideal for internal communications or casual exchanges with external contacts.

49. Keep smiling!

Use this with colleagues or friends who appreciate a positive and uplifting tone. It’s not suitable for formal or serious business matters.

50. Best wishes,

This is a slightly more formal yet still friendly option. It’s ideal for external clients or colleagues, especially when sending well-wishes or updates.

When Not to Use Casual Email Sign-offs

If you’re writing to someone you don’t know well, or in a professional environment that values formality, a more traditional sign-off like "Sincerely" or "Best regards" is better.
When dealing with legal, financial, or sensitive issues, stick to a formal sign-off to convey professionalism and respect.
Until you understand the communication style of a new client, err on the side of formality.

Funny Email Sign Offs

Funny email sign-offs can add personality and a lighthearted tone to your communications. They’re great for building rapport and maintaining a fun, friendly relationship with the recipient, but it's important to gauge the appropriateness depending on the context.

When to Use Funny Email Sign-offs

Use them when you already have a relaxed relationship, and a sense of humor is part of your dynamic.
In environments like startups, advertising, media, or creative fields where informality and fun are encouraged.
When you’re communicating with friends, peers, or clients who you know well and who will appreciate the humor.
For emails that are less serious, such as project updates, friendly reminders, or casual internal notes.

Examples of Funny Email Sign-offs

51. May the Force be with you,

When emailing someone who’s a fellow Star Wars fan, or in a fun office culture where pop culture references are appreciated.

52. Yours sarcastically,

With someone who understands and appreciates your sense of humor. This can be good for playful internal communications but avoid using it externally.

53. Stay out of trouble!,

When emailing a colleague or friend, especially if you’ve had a fun or cheeky conversation. It works well in light-hearted, casual exchanges.

54. Sent from my typewriter,

For a quirky and fun sign-off, especially if the recipient knows you enjoy nostalgia or humor. It’s perfect for colleagues who appreciate a good joke about technology.

55. Don’t do anything I wouldn’t do,

Ideal for fun, informal relationships where a cheeky or sarcastic tone is appreciated.

56. Your favorite colleague,

With colleagues you have a good rapport with and can joke around with. It’s a lighthearted way to inject humor without being too over the top.

57. Still not a millionaire,

This one works in more casual, playful environments, especially when joking about work or life in general.

58. Keep calm and email on,

When the email thread is getting long, or you’re just trying to keep things light. This works well in a friendly work environment.

59. Livin’ the dream!,

Perfect for situations where you’re joking about work life or just keeping things upbeat with colleagues or friends.

60. May your coffee be strong and your Monday be short,

On a Monday, or during a rough work week. It’s a humorous way to commiserate with colleagues over shared work experiences.

61. I’ll be back (in my best Terminator voice),

With coworkers or friends who appreciate movie references. Use this for informal emails, especially if you’re stepping away or need to follow up later.

62. Toodles!,

Very casual and quirky, this works well for fun email exchanges with friends or close colleagues. It can add a playful tone to the conversation.

63. See you on the other side of the email void,

Great for informal emails that have a lot of back-and-forth or feel like they’ve dragged on a bit.

64. I’m out (drops mic),

Best for fun office banter or when you're ending a conversation on a high note. Use this one sparingly, and only with close colleagues.

65. Thanks, and sorry for all the emails,

For a humorous close when you’ve sent several emails back-to-back. It helps lighten the mood in situations where the thread may feel excessive.

When Not to Use Funny Email Sign-offs

In communications with new clients, higher-ups, or in industries where formality is expected (e.g., law, finance), a funny sign-off might seem unprofessional.
If the email involves something serious, like complaints, issues, or sensitive topics, funny sign-offs can be inappropriate and reduce the gravity of the message.
When you don’t know the recipient well, especially in professional situations, it’s better to start with a more traditional sign-off until you gauge their tone.

Warm Email Sign Offs

Warm email sign-offs are those that convey kindness, friendliness, and a sense of personal connection. They’re more relaxed than formal sign-offs but still maintain a level of professionalism. Warm sign-offs strike a balance between casual and professional, allowing you to end an email on a positive, thoughtful note.

When to Use Warm Email Sign-offs

Use warm sign-offs when emailing colleagues, clients, or partners with whom you have a good rapport and want to maintain a personal connection.
When offering help, support, or encouragement to the recipient, warm sign-offs can add a caring tone.
They work well when thanking someone, congratulating them, or delivering positive updates.
When trying to build or maintain a relationship with a contact, warm sign-offs can help foster a sense of connection.

Examples of Warm Email Sign-offs

66. Warm regards,

Great for professional communications where you still want to come across as friendly and approachable. Use this with clients, colleagues, or partners with whom you have a positive relationship.

67. All the best,

A versatile and positive sign-off that works in most professional settings. Use it with colleagues, clients, or friends, particularly when sending well-wishes.

68. Take care,

This is perfect when you want to convey care and thoughtfulness, ideal for emails to coworkers, friends, or clients you’re comfortable with.

69. Best wishes,

A polite, kind sign-off that can be used for both personal and professional communications. It's great for offering good intentions without being too formal.

70. Warmly,

Ideal for slightly more personal emails, such as those offering encouragement, expressing gratitude, or building a relationship. It works well in professional settings where warmth is valued.

71. Looking forward to connecting,

Perfect for networking emails, especially when you're expressing interest in future interactions or collaborations. It keeps the tone positive and anticipatory.

72. Wishing you well,

This works well when sending an email that offers support or well-wishes, such as a check-in email, or when offering help during difficult times.

73. With appreciation,

A great choice when you want to show gratitude, whether you’re thanking a colleague for their help or expressing appreciation to a client for their business.

74. Yours truly,

Slightly more personal, this is a warm sign-off that works well when you have a friendly but still professional relationship. It conveys sincerity without being too formal.

75. Best,

Simple and warm, "Best" can be used in almost any casual or semi-formal email. It’s a great default for professional situations where you still want a friendly tone.

76. Hope you’re doing well,

This is ideal when you want to start or close an email with a kind check-in, especially with people you’re familiar with.

77. Stay well,

Particularly useful when you want to wish someone good health or positive vibes. It's great for times when showing care is important, such as during tough or uncertain times.

78. Fondly,

This works in professional but friendly contexts, particularly when there’s a positive relationship or fondness between the sender and recipient. Use it sparingly in very professional settings.

79. Have a wonderful day/week,

A cheerful, warm sign-off perfect for ending an email on a positive, upbeat note. Use it when you’re looking to inject a bit of brightness into your message.

80. With gratitude,

Great for emails where you are expressing thanks or appreciation. This works well in both personal and professional contexts when acknowledging someone’s effort or assistance.

When Not to Use Warm Email Sign-offs

In highly formal or traditional workplaces, using a warm sign-off might come across as too informal. In these cases, more professional sign-offs like "Sincerely" or "Best regards" are safer choices.
First-time or unknown recipients: For first contact with new clients or formal business partners, a more neutral or professional sign-off is advisable until you establish the tone of your relationship.
When dealing with serious matters: If you’re addressing legal, financial, or sensitive issues, it's better to use a more formal or neutral sign-off to convey professionalism and gravity.

Friendly Email Sign Offs

Friendly email sign-offs strike a balance between casual and professional, adding a warm, approachable tone to your communications. They are generally used in more relaxed, informal situations but can still maintain a sense of professionalism. The goal of a friendly sign-off is to leave a positive impression while fostering a personal connection with the recipient.

When to Use Friendly Email Sign-offs

If you have a friendly working relationship with your coworkers, a warm, casual sign-off can strengthen the connection.
Friendly sign-offs are appropriate in industries or workplaces with a casual culture, such as startups or creative environments.
If you’ve developed a good relationship with a client or business partner, a friendly sign-off can keep the tone light and personable.
If you’re emailing within your team and there’s a relaxed and friendly atmosphere, these sign-offs are a great fit.
Friendly sign-offs help in networking situations where you want to come across as approachable and sincere.

Examples of Friendly Email Sign-offs

81. Best,

This is a simple, friendly, and neutral sign-off that works well for most situations. It’s a great go-to for professional but relaxed emails.

82. Take care,

A warm, thoughtful sign-off that’s perfect when you want to convey care without being overly familiar. Great for colleagues and clients you know well.

83. Talk soon,

Ideal when you expect to follow up or have ongoing conversations. Use this for coworkers, clients, or friends with whom you have a close working relationship.

84. Best wishes,

Friendly but still somewhat formal, this sign-off is great for colleagues, clients, or acquaintances with whom you want to maintain a positive tone.

85. Have a great day/week!

Perfect for adding a bit of cheer to your email. It’s great for internal team emails or when you’re trying to foster a positive, friendly connection.

86. Thanks again,

Use this when you want to express gratitude and maintain a friendly tone. It’s great for emails where you’re asking for help or acknowledging someone’s assistance.

87. Cheers,

A casual, friendly sign-off that works well with colleagues or clients in informal industries or settings. Use this when you want to keep things light and positive.

88. Looking forward to hearing from you,

This is ideal for wrapping up emails where you’re expecting a response. It’s friendly but still professional enough for most work environments.

89. Warm regards,

A warm, slightly more formal version of "Best" or "Kind regards." It’s ideal for clients or colleagues with whom you’ve built a friendly relationship.

90. Catch you later,

Very casual, this sign-off works best with friends or close colleagues. It’s appropriate for internal emails in laid-back environments.

91. Until next time,

Great for closing out emails where you expect to keep in touch or have ongoing interactions. It’s friendly but professional.

92. Looking forward to working with you,

Perfect for starting a new collaboration or working with someone for the first time. It adds a touch of warmth to a professional exchange.

93. Keep in touch,

Ideal for networking emails or when you’re trying to maintain a relationship. It’s friendly and informal, suitable for colleagues or acquaintances.

94. Hope this helps,

A friendly, helpful sign-off perfect for when you’re offering advice or information. It conveys a sense of support and approachability.

95. Stay awesome,

This one is fun and lighthearted, great for friends or colleagues with whom you have a playful relationship. It’s too casual for formal communications but perfect for informal exchanges.

When Not to Use Friendly Email Sign-offs

In industries like finance, law, or corporate environments where formality is expected, friendly sign-offs may come across as too informal.
For first-time emails or formal introductions, it's better to use a more neutral or professional sign-off until the tone of the relationship is established.
Friendly sign-offs may undermine the seriousness of your message, so avoid them in situations like addressing complaints, giving critical feedback, or discussing sensitive topics.

Seasonal Email Sign Offs

Seasonal email sign-offs are email closings that reflect a specific time of year, holiday, or seasonal event. These sign-offs help add a festive, timely, or culturally relevant tone to your email, offering a personal touch that aligns with the season or occasion. They can help create a stronger connection with your recipient by showing that you're aware of the time of year and are sharing well-wishes related to it.

When to Use Seasonal Email Sign-offs

Use seasonal sign-offs around major holidays (Christmas, New Year's, Thanksgiving, etc.) or events (the end of the fiscal year, summer vacations).
If you work in industries like retail, hospitality, or tourism, where seasons impact business, a seasonal sign-off can be relevant and appreciated.
For clients, customers, or coworkers you know well, a seasonal sign-off shows thoughtfulness and adds a friendly, timely touch.
These sign-offs help you connect on a more personal level with your recipient, as they show you're mindful of the festive or seasonal atmosphere.
Seasonal sign-offs are great for adding a thematic tone to your business communications, making them feel more timely and relevant to the reader.

Examples of Seasonal Email Sign-offs

96. Wishing you a joyful holiday season,

A versatile sign-off suitable for the winter holiday season, including Christmas and New Year. It works well for clients, colleagues, and even casual contacts.

97. Happy holidays!

Perfect for December, this sign-off is inclusive of multiple winter holidays and works well in both professional and informal settings.

98. Warmest wishes for the New Year,

This is ideal for emails sent in late December or early January, especially when you want to express goodwill for the upcoming year.

99. Enjoy the rest of your summer!

Great for summer emails, particularly before vacation periods. This sign-off is relaxed and suitable for most professional settings where a friendly tone is appropriate.

100. Best wishes for a spooky Halloween!

Use this around October when you want to be playful and seasonal. It works well in casual or creative settings but may not be appropriate for more formal communications.

101. Happy Thanksgiving!

Use this sign-off during late November, specifically around Thanksgiving. It’s a friendly, warm way to end an email while acknowledging the holiday season.

102. Stay warm this winter!

Perfect for winter months, this friendly and thoughtful sign-off can be used when emailing colleagues or clients in regions where winter weather is a consideration.

103. Wishing you a sunny and relaxing summer,

This is ideal for emails sent during summer, especially if the recipient is likely to take time off or if business slows down during the season.

104. Merry Christmas!

Use this around Christmas if you know the recipient celebrates it. It’s personal but professional enough for many work settings.

105. All the best in the new year!

Perfect for New Year’s greetings, this sign-off is optimistic and festive, making it ideal for sending wishes at the start of a new year.

106. Hope you’re having a great spring!

This works well during the spring months when you want to add a seasonal, cheerful tone to your email. It’s casual and uplifting, suitable for internal team emails or friendly client communications.

107. Have a festive holiday season!

Ideal for the end-of-year holidays, this sign-off is festive but neutral enough to be appropriate for clients and colleagues across different industries and regions.

108. Stay cool this summer!

Use this during the summer months, particularly in warm climates. It’s fun and appropriate for friendly emails or internal communications.

When Not to Use Seasonal Email Sign-offs

If you’re communicating with high-level executives, formal clients, or in a very corporate environment, seasonal sign-offs may come across as too casual or personal.
Avoid using seasonal sign-offs if the content of your email is serious, such as discussing business challenges, giving critical feedback, or addressing urgent issues.
Be mindful of cultural differences, especially when using holiday-specific sign-offs. Some holidays may not be widely celebrated or recognized by your recipient.

Creative Email Sign Offs

Creative email sign-offs are unique, personalized, or playful ways to close your emails. They stand out by adding a bit of originality, humor, or personality to your communication, helping to make your message more memorable. Creative sign-offs are often used to express individuality, show off a brand’s personality, or simply inject some fun into a conversation.

When to Use Creative Email Sign-offs

When emailing colleagues, clients, or friends in a relaxed setting, creative sign-offs can add personality without coming off as unprofessional.
If you’re in a creative industry (e.g., marketing, design, writing), a creative sign-off can reinforce your personal or company brand and leave a lasting impression.
If the email content is friendly, humorous, or informal, a creative sign-off helps maintain that tone.
If you’re looking to differentiate yourself in a crowded inbox, a creative sign-off can make your email feel more personalized and engaging.
In these types of communications, creative sign-offs can be a way to show off the brand’s personality and connect with readers.

Examples of Creative Email Sign-offs

109. To infinity and beyond,

Use this playful sign-off when emailing close colleagues or clients in creative fields who would appreciate a lighthearted touch.

110. Over and out,

A fun, quirky sign-off inspired by radio communication. Perfect for informal conversations with friends or coworkers in a laid-back setting.

111. Stay curious,

Great for industries that emphasize creativity, innovation, or learning. This works well in professional but informal settings where you want to inspire curiosity.

112. Adventure awaits,

A sign-off that evokes excitement and anticipation, ideal for emails discussing new projects, travel, or opportunities. Works well with clients or colleagues you know well.

113. May the force be with you,

This playful Star Wars reference works well with fans or in more casual settings, particularly when communicating with coworkers or clients who appreciate pop culture.

114. Keep being awesome,

A fun, positive sign-off that works well with colleagues, clients, or contacts who appreciate casual communication.

115. Keep shining,

A creative, motivational sign-off great for congratulating someone or encouraging continued success. It’s informal but upbeat and positive.

116. Catch you on the flip side,

A fun, informal sign-off suitable for casual emails with friends or coworkers. It works well when you want to end on a light note.

117. Stay golden,

A laid-back, creative sign-off that’s great for fun or informal emails with people you know well. It conveys warmth and positivity.

118. Stay weird,

Ideal for emails within creative or unconventional industries. This sign-off celebrates uniqueness and works well with individuals who embrace creativity and originality.

119. Peace, love, and coffee,

A playful sign-off perfect for casual emails in a relaxed work environment, especially if coffee culture is part of your team’s vibe.

120. Catch you later, alligator,

This rhyming, lighthearted sign-off is great for informal, fun emails between friends or close colleagues.

121. Yours in caffeine,

This creative and fun sign-off works great for teams where long hours and coffee breaks are the norm, adding a humorous touch to the email.

122. Sending positive vibes,

Great for friendly or creative communications, especially when you want to spread positivity and support. This works well in personal or informal professional settings.

123. Keep rocking,

Ideal for congratulating someone or encouraging continued hard work in an informal context. It’s motivational and friendly.

When Not to Use Creative Email Sign-offs

Creative sign-offs may not be suitable when emailing high-level executives, legal professionals, or in industries that require a more formal tone.
When addressing serious issues, like complaints, business crises, or personal difficulties, using a creative sign-off might come across as tone-deaf or unprofessional.
Until you’ve established the tone of your relationship, it’s best to use more traditional sign-offs with people you don’t know well.

Cold Email Sign Offs

Cold email sign-offs are the closing lines used in emails to someone you don’t have an existing relationship with, often in a professional context, such as sales outreach, networking, or job inquiries. A well-crafted sign-off for cold emails should be polite, professional, and aimed at encouraging a response without coming across as pushy. Since cold emails are often sent to busy people who may not know you, the sign-off should reinforce credibility and show respect for the recipient’s time.

When to Use Cold Email Sign-offs

Use cold email sign-offs when reaching out to potential clients, partners, recruiters, or industry contacts. These situations require a balance between professionalism and friendliness to make a good impression.
Cold emails are typically action-driven, so a well-crafted sign-off should subtly encourage the recipient to take the next step, whether it's scheduling a call, setting up a meeting, or reviewing a proposal.
When reaching out for networking purposes (such as informational interviews, mentorship, or building connections), your sign-off should show humility and gratitude.

Also read: Cold Email Subject Lines That Get Instant Replies

Examples of Cold Email Sign-offs

124. Best regards,

A classic, professional sign-off appropriate for almost any cold email. It’s formal but not overly distant, making it ideal for sales outreach, job inquiries, or general networking.

125. Looking forward to your thoughts,

This is great when you’ve asked for feedback, a meeting, or advice. It invites a response without sounding demanding.

126. Thanks in advance,

Use this when you’ve asked for something specific, such as a meeting or response. It shows appreciation but also assumes the recipient will take action.

127. Kind regards,

This is a slightly softer version of “Best regards.” It’s polite, professional, and adds a touch of warmth, making it ideal for outreach in a corporate setting.

128. I look forward to hearing from you,

This is direct but polite, making it suitable for sales, job inquiries, or networking emails where you’re anticipating a reply.

129. Let me know if you have any questions,

This sign-off shows openness and a willingness to help, which is useful when sharing information or making an introduction. It encourages the recipient to engage without pressuring them.

130. Best,

Short and professional, “Best” is an efficient sign-off that suits cold emails to a variety of industries. It keeps the tone polite but not overly formal.

131. Looking forward to connecting,

This sign-off is perfect for networking emails where you’ve expressed a desire to establish a professional relationship. It’s friendly but still professional.

132. Warm regards,

Slightly more personal and friendly than "Best regards," this sign-off works well when you want to add a touch of warmth without being informal.

133. All the best,

This is a neutral, friendly sign-off that works in most professional situations. It’s suitable for cold outreach to new contacts or potential clients.

134. Thank you for your time,

Ideal for emails where you’re asking for a favor or someone’s attention, like a request for a meeting or review. It shows appreciation upfront.

135. I hope to hear from you soon,

This works well for cold emails where you want to encourage a response but keep the tone polite. It’s optimistic and clear without being pushy.

136. Cheers,

This is more casual, so use it in cold emails where a relaxed, friendly tone is acceptable, such as startups or creative industries.

137. Sincerely,

A classic and formal sign-off, “Sincerely” is great for very professional cold emails, especially in more traditional industries like law, finance, or academia.

138. With appreciation,

Use this when your email includes a request, such as advice or mentorship. It shows gratitude while maintaining professionalism.

When Not to Use Cold Email Sign-offs

Cold email sign-offs should generally avoid being too casual or playful, as they can undermine your professionalism. Creative sign-offs that might work in friendly or internal emails may feel out of place in cold outreach.
While cold emails need to be professional, avoid overly stiff or robotic language. A sign-off that feels too cold or impersonal might make you seem distant or disinterested.
Avoid asking for too much right away (e.g., "Let’s meet for an hour next week"). Instead, the sign-off should make the request feel low-pressure, encouraging smaller steps (like a brief call or response).

Email Sign Offs for Follow Ups

Follow-up email sign-offs are the closing phrases used in emails sent after a previous interaction, such as a meeting, sales outreach, job application, or networking exchange. The goal of follow-up emails is usually to remind the recipient about a previous message or discussion and prompt them to take the next step. Sign-offs for these emails should maintain professionalism and politeness while subtly encouraging a response.

When to Use Follow-Up Email Sign-offs

Use follow-up sign-offs when you’ve already had some form of contact, whether it’s an unanswered email, a completed meeting, or a conversation. These help you maintain connection and build on prior communication.
Follow-up emails often aim to nudge the recipient to take action or provide an update, so the sign-off should encourage this without appearing impatient or pushy.
After a meeting or conversation, follow-up sign-offs can express gratitude and anticipation of further communication or collaboration.

Examples of Follow-Up Email Sign-offs

139. Looking forward to your response,

Ideal when you’re expecting a reply or update. This is polite but direct, suitable for professional follow-ups in sales, job applications, or project discussions.

140. Thanks again for your time,

This works well after a meeting or interview, showing appreciation for the recipient’s time. It’s polite and professional, while keeping the door open for further communication.

141. I appreciate your attention to this,

This sign-off is appropriate when you’re politely pushing for action or a reply. It shows respect for the recipient’s time while subtly encouraging them to prioritize your request.

142. I look forward to continuing our conversation,

Best after a productive meeting or call, this sign-off expresses interest in continuing a discussion or project. It’s professional and implies future communication.

143. Thanks for the update,

Use this when the follow-up email includes some form of update from the recipient. It shows appreciation and keeps the conversation open.

144. Please keep me posted,

This is a casual but professional way to encourage ongoing communication. It works well for follow-ups where you’re waiting for updates or decisions.

145. I look forward to hearing from you soon,

A polite nudge when you’re hoping for a timely response. This sign-off is perfect for follow-ups where you’re awaiting important information or decisions.

146. Thank you for your consideration,

This is a professional and respectful sign-off, suitable when following up on something like a job application, proposal, or partnership request.

147. I’d love to hear your thoughts,

A more conversational sign-off, this is great when you’re seeking feedback or input from the recipient. It’s friendly but still professional.

148. Let me know if there’s anything else you need,

This sign-off is ideal after you’ve provided something (like a document, report, or proposal) and want to be available for further questions. It’s helpful without being intrusive.

149. Looking forward to your feedback,

When you’ve asked for input or a decision, this is a polite and professional way to indicate you’re anticipating a response.

150. Let’s touch base next week,

When you’ve already had some interaction and are setting expectations for further communication, this works well to keep the conversation going without being too pushy.

151. I appreciate your quick response,

A polite way to hint that you’re looking for a timely reply without being demanding. It’s great for when there’s some urgency but you want to remain professional.

152. I hope this finds you well,

This works well for follow-ups where the previous email has been left unanswered for a while. It keeps the tone polite and respectful without sounding impatient.

153. Let’s continue the conversation,

This is perfect for follow-ups where the conversation has been productive, and you want to show eagerness to keep the discussion going.

When Not to Use Follow-Up Email Sign-offs

Since follow-up emails are typically still professional in nature, avoid sign-offs that are too informal or assume too much familiarity, especially if you’re not closely acquainted with the recipient.
If you've already sent several follow-up emails without a response, using a sign-off that assumes too much expectation of a reply (like "Looking forward to your response") may seem overly eager or insistent.
If the follow-up is addressing an urgent or serious issue, avoid overly light or casual sign-offs that might undermine the importance of the message.

Some Email Sign Offs You Should Avoid

There are several email sign-offs that can give the wrong impression, come off as unprofessional, or create unnecessary confusion. While some might work in informal contexts or between close colleagues, they should generally be avoided in professional or formal communication. Here's a list of email sign-offs to avoid and why:

1. “Sent from my iPhone”

Why to Avoid: While this sign-off indicates the email was sent from a mobile device, it can give the impression that you’re not taking the time to craft a thoughtful response or that you’re in a rush. It’s better to remove this default signature or replace it with something more professional.

2. "XOXO" or "Hugs and Kisses"

Why to Avoid: This is overly informal and personal for professional or even semi-professional emails. It can be misinterpreted, especially if the recipient doesn’t know you well, making it inappropriate for most business settings.

3. "Later"

Why to Avoid: "Later" is very informal and dismissive, making it inappropriate in professional settings. It may come off as rude or indifferent to the recipient.

4. "Besties" or "Bestie"

Why to Avoid: These are far too personal and informal for email communication, especially with clients, colleagues, or potential business partners. It undermines professionalism.

5. "TTYL" (Talk to you later)

Why to Avoid: This abbreviation is too casual and unprofessional for business or formal communication. It might come off as careless or suggest that you’re not taking the conversation seriously.

6. "Take it easy"

Why to Avoid: While friendly, "Take it easy" can be perceived as too casual or nonchalant in a professional setting. It may come across as lacking seriousness, especially in emails related to important business matters.

7. "Thx" or "Thanx"

Why to Avoid: Shortening "Thanks" to "Thx" or "Thanx" can come across as lazy or overly informal. It’s better to spell out "Thanks" or "Thank you" to maintain professionalism.

8. "Ciao"

Why to Avoid: Though commonly used in Italian, "Ciao" can be perceived as too casual or informal in English-speaking professional settings. It can also be confusing for people who aren’t familiar with the phrase.

9. "Love" or "Much Love"

Why to Avoid: This is far too intimate for any professional correspondence. Even in personal emails, it’s best reserved for close family or friends, as it can be misinterpreted.

10. "Toodles"

Why to Avoid: This is playful and childish, making it inappropriate for professional or serious emails. It’s likely to be seen as unprofessional and out of place in any business-related communication.

11. "Peace"

Why to Avoid: While "Peace" can be well-meaning, it’s overly casual and might not suit the tone of professional emails, especially in more traditional business contexts. It can also seem too laid-back or unprofessional depending on the audience.

12. "Bye-bye"

Why to Avoid: This is overly casual and childish, making it inappropriate for professional emails. It lacks the professional tone expected in business correspondence.

Final Word

Email sign-offs may seem like a small detail, but they can significantly impact how your message is received. Choosing the appropriate sign-off depends on the context—whether you're sending a follow-up, a cold email, or just trying to add a bit of creativity.

For professional communication, it’s best to avoid overly casual, outdated, or personal sign-offs that can come across as unprofessional or confusing. Instead, opt for sign-offs that are thoughtful, aligned with the email's tone, and respectful of the recipient.

By tailoring your email sign-offs to the situation, you not only add a personal touch but also leave a positive, lasting impression.